If you’re planning to start a business in the United States, there’s one crucial step you cannot afford to miss: applying for an Employer Identification Number (EIN). Whether you're an Indian entrepreneur forming a U.S. LLC, a freelancer working with American clients, or a non-resident launching an e-commerce business, the EIN is essential for your legal and financial setup in the U.S.
In this beginner’s guide, we’ll walk you through what an EIN is, who needs it, how to get one, and why many Indian founders choose USAIndiaCFO to make the process fast and stress-free.
What Is an Employer Identification Number (EIN)?
An Employer Identification Number, often abbreviated as EIN, is a unique nine-digit number issued by the Internal Revenue Service (IRS) in the United States. Think of it as a Social Security Number (SSN), but for businesses.
Just like individuals have SSNs for tax identification, businesses use EINs to:
Open U.S. business bank accounts
Hire employees in the U.S.
File tax returns with the IRS
Apply for licenses and permits
Set up payment processors like Stripe, PayPal, or Amazon
In short, if you're doing business in the U.S., having an EIN is essential.
Who Needs an EIN?
Let’s clarify who should apply for an Employer Identification Number. You need an EIN if you:
Form a U.S. LLC or C-Corp, even as a non-resident
Plan to open a U.S. business bank account
Want to register for sales tax in U.S. states
Apply for Stripe or PayPal accounts for your business
Hire employees or independent contractors in the U.S.
Need to file U.S. federal or state taxes
Even if you are based in India and operate remotely, forming a U.S. company (especially a Delaware LLC or C-Corp) typically requires an EIN to function legally.
Why EIN Matters for Indian Entrepreneurs
More Indian entrepreneurs than ever are incorporating businesses in the United States to access global markets. From SaaS startups and IT service providers to Amazon sellers and consultants, the U.S. offers vast opportunities.
However, many founders face challenges because they are not U.S. residents. The EIN application process, though free, can be confusing without a Social Security Number (SSN) or U.S. address.
That’s where USAIndiaCFO comes in. They help Indian business owners get an EIN without an SSN, and navigate the process correctly — saving you time, errors, and frustration.
How to Apply for an EIN from India
There are several ways to apply for an EIN, but not all are accessible to international founders. Here's a simplified overview:
1. Online Application (Not for Non-Residents)
The IRS offers an online EIN application portal. However, it only works for applicants who:
Have an SSN or ITIN
Reside in the United States
Most Indian entrepreneurs cannot use this option.
2. Apply via Fax or Mail (Slow and Error-Prone)
You can submit Form SS-4 via fax or mail to the IRS. This option is slow and often gets rejected due to incorrect formatting or missing information.
3. Use a Third-Party Service like USAIndiaCFO
The easiest and most reliable way for Indian founders is to apply through a trusted partner. USAIndiaCFO:
Prepares and files Form SS-4 correctly
Acts as your authorized representative
Communicates with the IRS on your behalf
Delivers your EIN digitally within days or weeks
They’ve helped hundreds of Indian founders get their EINs quickly — even without SSNs.
Step-by-Step: How USAIndiaCFO Helps You Get an EIN
Let’s break it down further. When you choose USAIndiaCFO, here’s what the EIN process typically looks like:
Step 1: U.S. Company Formation
If you haven’t already formed a U.S. LLC or C-Corp, they handle your incorporation — choosing the right state (often Delaware or Wyoming), filing documents, and preparing your operating agreement.
Step 2: EIN Application Preparation
They prepare Form SS-4 with all the correct details, including the U.S. business address, responsible party information, and company structure.
Step 3: Filing with the IRS
Next, they file your EIN application with the IRS — usually via fax — and monitor the status closely. They also follow up if required.
Step 4: Receive Your EIN
Once approved, you receive your EIN letter (CP 575) digitally, ready to be used for:
Opening a U.S. bank account
Filing tax documents
Registering for payment gateways
Complying with U.S. federal laws
Benefits of Getting Your EIN with USAIndiaCFO
There are several reasons why Indian entrepreneurs trust USAIndiaCFO for their EIN application and overall U.S. business setup:
✅ No SSN or U.S. Visit Required
✅ Fast and error-free processing
✅ Comprehensive support — from incorporation to tax filing
✅ IRS compliance ensured
✅ Affordable, transparent pricing
They don’t just stop at EIN. USAIndiaCFO also offers:
U.S. company registration
ITIN assistance
Annual tax filings
Virtual CFO services
U.S. bank account setup
State compliance (e.g., Delaware Franchise Tax)
Frequently Asked Questions (FAQs)
Can I get an EIN without visiting the U.S.?
Yes. You can apply remotely from India through USAIndiaCFO without setting foot in the United States.
How long does it take to get an EIN?
If done correctly via fax, it can take between 5 to 15 business days. Mail applications may take longer.
What if I already formed a U.S. company but didn’t apply for an EIN?
No worries. USAIndiaCFO can still help you apply for an EIN using your existing formation documents.
Do I need a U.S. address to get an EIN?
Yes, your U.S. company must have a business address in the United States. USAIndiaCFO provides virtual address services if you need one.
Conclusion: Your EIN Is Just the Beginning
Applying for an Employer Identification Number is a critical first step in launching or expanding your U.S. business. Without it, you can’t operate legally, open bank accounts, or stay compliant with IRS requirements.
But the process doesn’t have to be complicated. With expert help from USAIndiaCFO, you can get your EIN from India — quickly, affordably, and with confidence.
